How can the OA office system achieve full lifecycle contract management? Here we mainly explain the following key steps and functional modules to everyone:

Firstly, initiate the process by selecting the procurement contract or sales contract process, draft and submit the contract, and allow users to create new contract documents within the system. This step supports quick selection and editing of contract templates from the template library to improve work efficiency and ensure consistency and standardization of contract content.

Example: Select the procurement contract process template, as shown in the following figure:

Next, in the contract approval process, the system can automatically submit the contract to the relevant personnel in the preset approval chain. Approvers can directly view contract details, annotate or approve operations within the system, and the system records each step of the approval opinion to ensure transparency and traceability of the approval process.

Once the contract is finally approved, the system will automatically enter the contract execution phase. At this stage, the system tracks the progress of contract execution, including the completion of key milestones, as well as any possible change requests or revision records.

During the contract execution phase, the OA office system has implemented integrated process data association processing for procurement contract payment, sales contract collection, contract risk, invoicing application, and receipt registration.

In addition, the OA office system also provides contract archiving function, ensuring the secure storage and convenient retrieval of all historical contract documents. Through various query classifications, users can quickly locate the required contract documents, providing convenience for subsequent contract management and compliance checks.

Finally, the OA contract management module also integrates contract report functions, supporting various report queries and exports of WORD, EXCEL, PDF and other files.

In summary, the contract management of the OA office system has achieved full lifecycle management of contracts, fully meeting the comprehensive online approval and internal control management of contract processes for small and medium-sized enterprises.